Security Document Management Center Solution
XXX group's secure document management center
XXXXXX industrial group Limited by Share Ltd is one of the country's dairy industry leading enterprises, is one of the 520 key industrial enterprises and the national eight ministries identified as the first batch of 151 national agricultural industrialization leading enterprises, is the Beijing 2008 Olympic Games only a sponsor of dairy products, there is also the first since the sponsorship of the Olympic Games China food brand history Chinese. The XXX group consists of liquid milk, cold drinks, milk, yogurt and milk of five Division, more than 130 affiliated enterprises, production with Islamic characteristics of "XXX" brand of ice cream, ice cream, milk powder, milk powder, milk, yogurt, cheese and other sterile more than 1000 species through the national green food development center of green food certification. XXX ice cream, ice cream for eleven consecutive years, ranking first in the country, XXX ultra high temperature sterilized milk eight consecutive annual sales ranked first in the country, XXX milk powder, tea powder production and sales in 2005 ranked first in the country. Along with the enterprise scale and the design project of accumulation, multimedia audio and video files, 3D view files and office document data are more and more, not only increased the workload, but also increase the difficulty of management, and various departments in the use of materials, also appeared to find personal office documents lost, collaborative project of low efficiency and operation the tedious, confidential documents leaked etc.. In response to these phenomena, XXX group decided to increase investment in information technology construction, hoping to solve the data security risks and shared management issues.
Face challenge
The main problems facing at present:
1、XXX group headquarters departments and their subordinate national important office documents branch employees mainly spread in the personal computer, difficult to focus and utilization of information resources can not be caused by control, circulation and sharing, to bring value to the group.
2、 because of the dispersion of important documents, the loss of documents occurs frequently, and the centralized backup is difficult to realize, which leads to the difficulty of data security, frequent occurrence of document rewriting and even project delay.
3、 a large number of data and data sharing is difficult, leading to various departments are required to collaborate effectively, or have people doing the same thing, the transmission is restricted or collaborative and waiting time, resulting in low efficiency.
4、 the document data carries the enterprise's knowledge wealth, how to effectively share, how to quickly search the required documents, so that employees can quickly learn and grow, also become imperative.
5、document data carries the same group of confidential or sensitive information, in the face of massive data growth, how to make the document leak prevention work, avoid because of human error, caused by misoperation of data leakage or competitors get such a dangerous situation.
Solution
Aiming at the problems of XXX group, proposed to build a secure document management center program, using the EISOO AnyShare Family series - AnyShare document cabinet, this scheme for the XXX group to build a secure document management center, according to the XXX group of decentralized office document sharing centralized management requirements, one can easily through better management to achieve internal file access, sharing and unified collaboration, security management, to provide comprehensive protection from the system, storage, access and content aspects, on the other hand can be required to document through a powerful full-text search function safe and fast search speed, knowledge sharing and learning, improve the business value of the document.
The solution topology is as follows:
Customer Value
· Total file life cycle management
The information management model of AnyShare FLM is a full lifecycle of file management, file full attention in the life cycle of unity and continuity, completely solve the present situation of document management of XXX group to XXX group, improve the comprehensive document management service.
· Safer sharing
AnyShare integration equipment is a fully redundant design, effectively guarantee the safety of storage system, with more fine-grained access to prevent unauthorized access, prevent information leakage, to ensure the safety of the data.
· Easier sharing
The user can drag and drop documents on the desktop publishing, quickly find the right key file access, and other operations, and all operations are based on virtual disk, with the use of day-to-day habits, simple and quick operation, and the scope of internal enterprise user permissions based retrievals, can instantly locate the required documents, safe and easy.
Benefit analysis
1、 resource sharing
Document management platform to build a unified, unified management and sharing of resources, effectively solves the problem of information silos, strengthen departmental information transfer and cooperation, to provide efficient and comprehensive document management service for the enterprise.
2、 safe and reliable application
More fine-grained permissions classification, with encryption, classification, permissions and other technologies, effectively prevent illegal access, but also simplifies the administrator's operation, so that access is more effective, more secure data.
3、 quick and convenient operation
Massive materials and design documents often find time consuming and seriously affect work efficiency. AnyShare optimizes a lot of keyword search, and is a full-text search that supports metadata retrievals. It can locate and locate documents more quickly and accurately. All access sharing is carried out on the local virtual disk, which conforms to the user's habits, and facilitates the use and sharing of knowledge and information.
